EXPENSE REIMBURSEMENT
View or download Travel Expense Form in .pdf format.
If you are supported or partially supported by the conference, please ll out the attached form
entitled Texas A&M Research Foundation Expense Account, and leave the account number empty.
Reimbursable travel expenses.
The following expenses are eligible for reimbursement: ground transportation to and from
home/airport/hotel; air or other transportation up to the discount round trip trip air amount,
lodging for the night before and/or night of the scheduled meeting; reasonable meals for that time
period. Please submit the original receipt for meals, and please ask for your own receipt if you dine
out with a group of people.
Limitations on tickets and hotel.
Reimbursement will be made for the actual cost of an airline ticket, or ticket for another form
of transportation, not exceeding discount economy class round trip fare from the major airport
nearest the participant's home base in the United States or Canada. If driving, reimbursement will
be at the AAA ocial mileage from home city to the meeting site and back at the current approved
rate (55c/mile), to the extent that this amount does not exceed the cost of discount economy class
round trip air fare for the same trip. Hotel and meal expenses will be covered for no more than the
night before, and nights of, any meeting attended.
Expenses not covered.
Expenses not covered include: excess charges for airline tickets not purchased at least two
weeks prior, excess baggage charges, ticket change charges if for personal reasons (except if plans
are changed due to illness or emergency),
ight insurance, rst class tickets, laundry, health club
fees, in-room movies, and alcoholic beverages.
Additional documents.
If you are not a U.S. citizen or permanent resident, you will need to submit photocopies of your
passport (information page and US visa page), Form I-94, and Form I-20 (for F-1 visa)/ DS-2019
(for J-1 visa).
Address
Please send your signed Travel Expense Form, original receipts, and the additional documents
(if applicable) to the following address for reimbursement.
ATTN: Catherine Yan
Department of Mathematics
102 Milner Hall, TAMU MS 3368
College Station, TX 77843-3368
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